Education Centre Tracking

Secure Centre Access

Welcome to KUMON SMP Program

Choose whether you are opening SMP for the first time or returning to an existing centre account.

Login

Continue with your approved Google account or receive a secure email login link.

Create Your Login

Use Google or enter your email. SMP will send a verification link before access is opened.

Keep me signed in on this device

After login, your name and role are shown in the top-right corner. Admins can manage imports, settings, and user permissions.

Select Administration Module

Centre Management Portal

Choose which administration area you want to manage. Your navigation context will be preserved.

Executive Dashboard

Current month compared with the same month last year

Monthly Enrolment

Last 13 months

Monthly Collection

Last 13 months

Payment Mix

Current month

Current Month Follow-Up

Unpaid after the 5th

Fee Tracker

Student information is frozen from Student Roster. Monthly payment cells are editable.

Fee CSV Import Preview

Matched rows will update monthly payment columns only after confirmation.

Staff Administration is limited to Admin and Office Manager.

Student Presence

Schedule-based centre traffic from active Student Roster records

Busy Times by Day

Number of scheduled students in each time block

Daily Schedule

Student attendance timeline and early learner teacher pairings

Day Load

Compare quieter and busier days

Operational Reports

Operational reports for Admin and Office Manager review

Enrolments by Month

Select one or more months to show enrolment details from Fee Tracker.

Months

Status Changes: Current to Discontinued

Students dropped or taking a break in the selected month(s)

Data Quality

Active duplicate student and parent names require correction

Recommended Manager Reports

Useful regular reviews

Profit & Loss (P&L) Dashboard

Profit & Loss dashboard with yearly consolidation

P&L Monthly Input

Select month and record expenses

KPI Metrics

For Selected Month

Year-wise Consolidation

Aggregated metrics by tax year

Historical Monthly Ledger

Month-by-month financial summary

Payment Reconciliation

Upload bank or credit-card CSV files, review matches, and post payments to Fee Tracker.

Matching Rules

Select the fields available in this CSV before uploading.

Parent Name Payment Amount Payment Date Payment Method

Review Queue

High confidence uses parent or saved alias, amount, month, and last-month payment. New enrolments are allowed as exceptions.

0 verified

Student Roster

Current students are shown by default

Add Student

Use Add or Edit to activate this form

Student Name Parent / Guardian Status Enrol Date Subjects

Rate Type STD Monthly Fee Payment Method Phone Email Siblings

Weekly Schedule

Select one or two centre days from Tuesday to Saturday.

Day Start Time End Time

Day Start Time End Time

Notes / Discounts

One-Time Centre Setup

Displayed across all pages

Adds sample students, staff, payer aliases, and payment history for the current organization.

Fee Schedule

Subject and rate selections

Subscription & Access Plan

14-day trial, billing, and discounts

Authentication: Google login or email magic-link login.

Trial: 14 days free for each centre.

Billing: $15.99 CAD recurring subscription through Stripe or Google Pay until cancelled.

Roles: Admin can add, edit, and delete. Staff users should not delete records.

Backup: Weekly Sunday SQLite backup to C:/Back/Day after local filesystem permission is granted.

Discount Codes

Admin managed

Users & Permissions

Suggested operating model

AdminBilling, users, settings, backup restore, all edits, delete records.

Office ManagerAdd/modify students, edit payments, import CSV data, run reports.

Office AssistantView dashboards and update monthly payment work only.

SecurityOnly emails added by Admin can open centre data after login.

Role Delegation

Temporarily grant Admin or Office Manager access — disable when work is complete

Backup & Restore

Recover from C:/Back/Day

Restore replaces the current local database with a selected weekly backup. Use this only if data is mismatched or damaged.

Audit Log

Recent student, payment, import, and restore actions

Captured Logic

Formula and macro equivalents

New Enrolment Batch

Use manual entry for quick additions, or upload a full first-time setup CSV with all students.

Upload Student CSV

Student CSV Import Preview

Validate the full file before saving it to Student Roster, Fee Tracker, and Dashboard.

One-Time Centre Setup

Configure the permanent identity of this installation. This can only be completed once.

🎉 Centre setup has been completed! This installation is permanently registered.